Director of Events (Washington, DC)
Tucson, AZ 
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Job Description
Position Information

Title Director of Events (Washington, DC)
Department DC Ctr Outrch & Collaboration (9821)
Location Washington, DC
Position Summary

The University of Arizona's Washington, D.C. Center for Outreach and Collaboration, scheduled to open in March of 2020, will be the university's first office in the Nation's Capital. Ideally situated in D.C.’s East End neighborhood, the new office space will be within walking distance of the White House, the Association of American Universities, the Association of Public and Land-grant Universities, and wide variety of sister institutions. The office will house a wide variety of programs, such as the UA's Federal Relations team, the National Institute for Civil Discourse, subject matter experts from our Research, Discovery, and Innovation Office, the University of Arizona Applied Research Corporation, the Semester in Washington Presidential Fellowship Program, and various other programs. The Washington, D.C. Center for Outreach and Collaboration will host a robust events program to ensure a seamless conversation between the groundbreaking education and research being done in Tucson and around the world with policymaking and grant opportunities available in Washington.

Additionally, the office will provide space for visiting faculty and staff, alumni, donor, and stakeholder groups to utilize throughout the year. The Washington, D.C. Center for Outreach and Collaboration will be the University's front door in Washington, where we will welcome elected officials, policymakers, influencers, and community stakeholders to share in the amenity and enhance the visibility, reputation, and knowledge development at the University of Arizona.

The Washington, D.C. Center for Outreach and Collaboration will be a fast-paced, agile work environment. The Director of Events will work in collaboration with local influencers to conceptualize, plan, and execute all events within the Washington, D.C. Center for Outreach and Collaboration. S/he will regularly meet with leadership to understand, develop, implement, execute, and maintain an annual strategic events calendar. S/he will attend events to facilitate operations, respond to emergencies, and ensure all aspects of events are implemented and controlled according to plans. S/he will evaluate, develop, and update annual event plans, annual reports, operating procedures, and policies to achieve operational effectiveness and increased value for the Washington, D.C. Center for Outreach and Collaboration regarding events.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

The University of Arizona is in the process of creating a new classification and compensation architecture. This University Career Architecture Project (UCAP) will revolutionize the way we think about professions and manage compensation at the UA. It is a two year initiative that will replace the current classified staff and appointed professional categories of employment with market-based job functions and families. As an applicant, UCAP will create clearer career paths and opportunities and will help you make more informed pay decisions. To learn more about this project, please visit ucap.arizona.edu.

Duties & Responsibilities

The Director of Events will:
*Collaborate with a wide variety of internal and external stakeholders to envision, plan, develop, execute, and evaluate a robust annual events calendar
*Oversee the details of all events to include the management of guest lists, program development, responses, menu planning, vendor contracts, physical arrangements, purchasing, event tracking, and follow up
*Create event related materials, identify target audiences, recruit event attendees, track RSVPs, and serve as the primary point-of-contact for all events within the Washington, D.C. Center for Outreach and Collaboration
*Attend events to facilitate operations and respond to opportunities, emergencies, etc. and ensure all aspects of the event are implemented and controlled according to plans; seasonal weekend and evening work is required.

*Evaluate, develop, and update annual event plans, annual reports, events database, operating procedures, and policies to achieve operational effectiveness and increased value for events within the Washington, D.C. Center for Outreach and Collaboration
*Design, develop, and manage systems and practices that continuously improve the quality of events at the Washington, D.C. Center for Outreach and Collaboration
*Develop opportunities and relationships to promote and publicize events with students, faculty, staff, and a wide variety of external audiences
*Supervise and oversee office support staff and volunteers in event production/planning
*Perform other job-related duties as assigned

Knowledge, Skills, & Abilities

We seek a team member with experience in a relevant professional capacity who is enthusiastic about supporting the University of Arizona's Washington, D.C. Center for Outreach and Collaboration in achieving its mission. The candidate must thrive on challenges and be comfortable in a fast-paced, demanding environment.

Minimum Qualifications

*A bachelor's degree in a related field.
*At least a minimum of 5 years of event planning experience (or equivalent), preferably in a complex and fast-paced work environment
*Strong technical skills including Microsoft PowerPoint, Outlook, Word, Excel, Adobe Acrobat, and other office collaboration software
*Proven success in planning and executing small-, medium-, and large-scale events
*Highly organized and proficient at managing multiple projects at a time
*Orientation as a team player who strives to understand and deliver excellent customer service to internal and external stakeholders in a multidisciplinary environment
*Must work well with others to take direction, but show initiative when appropriate
*Impeccable attention to detail, superior organization skills, and exceptional written and oral communication skills
*Results-oriented, organized and resourceful in getting things done, meeting deadlines and anticipating needs
*Respect for diversity, equity, and inclusion
*Excellent judgement, integrity, and commitment to personal responsibility and accountability
*Experience with hosting VIP guests, dignitaries and government agencies and officials in an academic setting, along with knowledge in related protocols.

Preferred Qualifications

Advanced degree preferred.

FLSA Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job Category Administrative and Professional
Benefits Eligible Yes - Full Benefits
Posted Rate of Pay DOE
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Posting Detail Information

Posting Number A24248
Number of Vacancies One
Desired Start Date
Position End Date (if temporary)
Limited to Current UA Employees No
Contact Information for Candidates

Helen Bruwer
helenbruwer1@arizona.edu

Open Date 10/30/2019
Close Date
Open Until Filled Yes
Review Begins On 11/12/2019
Special Instructions to Applicant

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Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Quick Link for Internal Postings

The University of Arizona is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Hours per Week
40
Salary and Benefits
DOE
Required Education
Bachelor's Degree
Required Experience
5+ years
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